Privacy Policy

Effective Date: 6/10/2026
 Organization: Azle Soccer Association

Azle Soccer Association (“ASA,” “we,” “our,” or “us”) respects the privacy of our players, parents, guardians, volunteers, coaches, referees, and website visitors. This Privacy Policy explains how we collect, use, protect, and share information through our website and related registration, scheduling, communication, and league services.

By using our website, registering for ASA programs, signing up for communications, or submitting information to ASA, you agree to the practices described in this Privacy Policy.



Information We Collect

ASA may collect information provided by parents, guardians, players, volunteers, coaches, referees, and other users, including:

  • Parent or guardian name
  • Player name
  • Player date of birth or age group
  • Contact information, including email address, phone number, and mailing address
  • Emergency contact information
  • Registration details
  • Team, division, coach, or scheduling information
  • Volunteer or coaching interest
  • Payment or transaction information
  • Communication preferences
  • Photos or media submitted to ASA or taken during ASA events, when permitted
  • Any other information voluntarily submitted through forms, registration pages, emails, or communications with ASA

ASA may also collect basic website usage information, such as browser type, device type, pages visited, referring pages, and general traffic data.



How We Use Information

ASA may use collected information to:

  • Process player registration
  • Create teams and divisions
  • Communicate with parents, guardians, players, coaches, referees, and volunteers
  • Send schedule updates, field updates, weather notices, cancellations, and league announcements
  • Coordinate practices, games, tournaments, and events
  • Manage volunteers, coaches, referees, and board communications
  • Maintain player safety and emergency contact records
  • Process payments and registration-related transactions
  • Improve our website, programs, and communications
  • Respond to questions or requests
  • Support league operations and recordkeeping
  • Comply with legal, safety, or organizational requirements



Children’s Privacy

ASA provides youth soccer programs for children; however, registration and online communications should be completed by a parent or legal guardian.

ASA does not knowingly request that children under the age of 13 submit personal information directly through the website without parent or guardian involvement. Parents or guardians are responsible for providing registration information and managing communications on behalf of their child.

If a parent or guardian believes a child has submitted personal information directly to ASA without consent, they may contact us and request that the information be reviewed or removed.



Text Alerts and Communications

If you sign up for ASA text alerts, emails, or other communications, ASA may use your contact information to send league-related updates, including registration notices, schedules, field conditions, weather delays, cancellations, events, and other important announcements.

Message frequency may vary. Standard message and data rates may apply for text alerts. Users may opt out of communications according to the instructions provided in the message or by contacting ASA.



Photos, Videos, and Media

ASA may take or use photos and videos from games, practices, events, or league activities for communication, promotional, website, social media, or community purposes.

ASA will not intentionally publish sensitive personal information about a child with a photo or video. Parents or guardians who do not want their child’s image used may contact ASA to request reasonable removal or exclusion from future media use when possible.



Payments and Registration Services

ASA may use third-party platforms or service providers to process registration, payments, scheduling, communications, background checks, or other league services.

Payment information may be collected and processed by third-party payment processors. ASA does not directly store full credit card or payment card information unless expressly stated by the applicable payment provider.

Users should review the privacy policies and terms of any third-party platforms used during registration or payment.



Website Cookies and Analytics

ASA’s website may use cookies, analytics tools, or similar technologies to understand website traffic, improve user experience, and monitor site performance.

If Google Analytics or similar tools are used, the website should disclose that analytics tools may collect information such as device, browser, pages visited, and general usage data. Google requires sites using Google Analytics to provide notice of cookies or similar technologies used to collect data.

Users may adjust browser settings to refuse cookies or notify them when cookies are being used. Some website features may not function properly if cookies are disabled.



How We Share Information

ASA does not sell personal information.

ASA may share information only when necessary for league operations, including with:

  • Coaches, team parents, referees, board members, and authorized volunteers
  • Registration, scheduling, payment, communication, website, or league management providers
  • Insurance, safety, or compliance-related parties when required
  • Law enforcement, emergency responders, or legal authorities when necessary for safety or legal compliance
  • Other parties with parent or guardian permission

ASA may also share non-personal, aggregated, or de-identified information for reporting, planning, or program improvement.



Data Security

ASA takes reasonable steps to protect personal information from unauthorized access, misuse, loss, disclosure, or alteration.

However, no website, email system, registration platform, or online service can guarantee complete security. Users should avoid sending sensitive information through unsecured email or public forms unless necessary.



Data Retention

ASA retains information as long as reasonably necessary for registration, league operations, safety, accounting, legal compliance, historical records, and organizational purposes.

When information is no longer needed, ASA may delete, archive, or de-identify it according to its operational needs and applicable requirements.



Accessing or Updating Information

Parents, guardians, volunteers, and users may request to review, update, correct, or delete certain personal information by contacting ASA.

Some information may need to be retained for legal, financial, safety, insurance, or league recordkeeping purposes.



Third-Party Links

The ASA website may include links to third-party websites, platforms, sponsors, partners, registration systems, payment processors, or social media pages.

ASA is not responsible for the privacy practices, content, or security of third-party websites. Users should review the privacy policies of any third-party sites they visit.



Changes to This Privacy Policy

ASA may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

Continued use of the website or ASA services after changes are posted means you accept the updated Privacy Policy.



Contact Us

Questions about this Privacy Policy or ASA’s privacy practices may be directed to:

Azle Soccer Association
Email: Click Here
Website: www.azlesoccer.com